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Free HVAC Estimate Template for Contractors (Excel, 2026 Pricing)
Typical project: · Timeline: weeks
📊 Trade Benchmarks (avg)
Cost per Ton
$3,000 - $5,000
Fully installed system average
Labor intensity
20 - 32 hrs
2 technicians / 2 days
Permit/Fee
$250
Includes EPA cert handling
📦 Materials Cost Breakdown
Direct Material| Line Item | Cost | Notes |
|---|---|---|
| 16-SEER Condenser/Air Handler | $5,800 | Matching AHRI set |
| Line Set & Insulation | $450 | 50-foot run |
| Pad & Electrical Whip | $280 | Vibration dampening base |
| Materials Subtotal | $6,530 |
👷 Labor Cost Breakdown
Direct Labor| Task | Cost | Notes |
|---|---|---|
| System Demo & Recovery | $950 | EPA-compliant refrigerant handling |
| Equipment Set & Connect | $3,200 | Brazing, vacuum, and charge |
| Duct Connection Mod | $850 | Transitions to existing plenum |
| Labor Subtotal | $5,000 |
⚠️
Markup ≠ Margin — Don't Make This Mistake
A % markup on $11,530 gives % gross margin — not %. To hit a true % gross margin, divide your cost by NaN.
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